The Top Tips for Keeping Your Email Safe

If you want to put your business in the best position possible to be successful, you need to take care of your digital assets. There is a good chance that your company has its own internal email server. It is important to make sure your employees have the information necessary to do their jobs. Even though your email is a powerful tool, it can leave you vulnerable. Potential hackers could use your email account as a portal into your secure files. That is why you need to think carefully, ensuring you have the best email security possible. What are a few of the most important tips you need to keep in mind if you want to take care of your email?

1. Have Good Password Practices

One of the first things you need to keep in mind is that you need to have good password practices. Your individual employees are going to be responsible for protecting their own accounts, but a castle is only as strong as its weakest wall. Make sure your employees use strong passwords. You should encourage them to create passwords that have at least one uppercase letter, one lower case letter, and one special symbol. Then, you must encourage them, if not force them, to change their password at least once per month or once per quarter. By encouraging them to change their passwords, you reduce the chances of someone having access to your email server permanently.

2. Use Two-Factor Authentication

Next, you must make sure you take advantage of two-factor authentication as well. This is particularly important if one of your employees believes that someone has stolen his or her credentials. That way, even if they have a username and password set, they do not have the second factor that they need to gain access to your server. For example, you may want to follow up a successful username and password entry with a text message verification code. Even though this will add an extra step for your employees, it can also create an important barrier between yourself and someone trying to gain unauthorized access to your system.

3. Do Not Use Open Internet Portals

In addition, you should encourage your employees not to use open internet portals. For example, there may be situations where your employees are on the go and want to access their email accounts. Even though they might be able to do so using cellular data, you should encourage them to avoid doing so using an open internet portal. If there is no password on the internet, that means that it is very easy for someone to monitor the traffic that is taking place. Someone could steal potential login credentials if you are accessing your email account through an open internet portal.

4. Educate Your Employees About Phishing

You should also educate your employees regularly. In particular, you need to make sure they understand phishing attacks. This is an attack that takes place when someone tries to convince someone to surrender his or her login credentials remotely. For example, someone may pose as the IRS, send you an email, and ask you to give them your social security number. Even though they might send a scary email, keep in mind that this is fake. Someone could try to do the same thing to convince one of your employees to surrender their login credentials. Make sure they understand what these emails look like, and make sure they do not listen to them.

5. Update Your Email Regularly

Finally, you need to update your email server and software program regularly. If there is an update that has to be installed, make sure you install it as quickly as possible. The update is there for a reason, and they might be trying to patch a fatal security flaw. Even though it can be annoying to have to update your software and restart your computer, they are asking you to do so for a very good reason. Make sure you do not put this off for too long.

Make Sure You Protect Your Email Account

In the end, these are just a few of the most important tips you need to keep in mind if you want to reduce the chances of someone taking advantage of your company’s email servers. Keep in mind that this is not necessarily something that you need to tackle on your own. If you are concerned that your email security practices are not strong enough, you need to reach out to a professional who can take a look at your system. Then, they can make recommendations that you can follow to maximize the security of your email account. If you want to take full advantage of your email’s capabilities, you need to make sure you capitalize on your security opportunities as well. Visit www.trustifi.com to learn more about AI-powered complete email security solutions.

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