The world of work is changing: remote work, flexible working hours and new digital tools open up completely new opportunities. A particularly inspiring form of mobile work is the workation: the connection of work (“work”) and vacation (“vacation”). But the workation only works really productive if technology, organization and expectations are coordinated. These ten tips show what is important in the preparation – and how to focus on the way on the way.
Remote tools: virtually connected, real efficient
Without the right digital tools, every work quickly becomes a challenge. Good Remote tools Create structure, enable smooth cooperation and keep everyone involved on the same stand, even if they are in different countries or time zones.
factro Is an example of efficient project management on the go: tasks can be structured, responsibilities and monitoring deadlines-particularly valuable for remote teams. Miro offers a virtual whiteboard for creative processes: ideal for workshops, brainstorming and agile retrospectives. And zoom ensures stable video conferences, virtual stand-ups and spontaneous coordination-whether from the hotel room, café or co-working space. Important: Test tools before departure and make sure that all team members are familiar with it.
Technology setup: No compromises in equipment
The laptop alone is not enough-the mobile office needs a well thought-out technology set. A robust laptop stand ensures ergonomic work, noise -suppressive headphones help with video calls in a loud environment, and wireless mouse significantly increases comfort. If you keep presentations regularly, you should also think of a good external microphone or a camera. Power banks and multinorm adapters secure the power supply, even if there is no socket on the way. A compact second monitor or a foldable green screen for video conferences is even worth longer work.
Internet connection: the basis of every successful work
Nothing inhibits productivity more than an unstable internet connection – no matter how beautiful the view is. Therefore, the quality of the WLAN should be checked in advance in the accommodation – ideally via reviews, speed tests or direct questions from the provider. In rural regions, a mobile LTE/5G hotspot is recommended, ideally with a local SIM card for cheap data packages. ESIM services or satellite routers are also worth an investment for frequent travelers. Tip: Put on VPN for sensitive data – so security and data protection remain preserved in public WLAN.
Communication: Sure, regular, human
Space requires twice as much clarity. Therefore, regular, transparent communication is the key to successful work. Daily updates (also asynchronous via chat or tool), weekly reviews and a clear channeling of information ensure that nobody loses an overview. But it is also important: do not forget interpersonal. Virtual coffee breaks, emojis, reactions or short off-topic chats keep social interaction alive-and prevent the feeling of isolation. The motto: prefer to communicate too much than too little.
Time zone management: If the team and clock do not tick synchronously
Work across time zones can be stressful – but it does not have to. Anyone who works in a different time zone than the majority of the team should actively communicate when or she can be reached. Particularly helpful: the definition of fixed “core times” in which all team members have overlapping working hours. Structured handover and clear documentation are suitable for asynchronous work – projects remain in motion, even if team members are not available.
Right & taxes: do not risk gray areas
As tempting as it sounds, simply taking the laptop abroad – the matter is often more complex. In many countries, provisions of work or tax law apply that also affect short-term work assignments. Some countries only allow work with special visas, others draw tax law consequences after just a few days. Companies should clarify which countries are allowed internally and what needs to be considered. For longer stays or permanent work from abroad, tax advice is urgently recommended. The insurance should also be adjusted, for example with regard to liability or disability abroad.
Rhythm of work: structure instead of sunburn
Especially in beautiful environments, the temptation is great to spontaneously shape the day – which often ends in a chaotic way of working. A structured daily routine with fixed focus times and planned interruptions helps to work efficiently and at the same time enjoy the surroundings. Also helpful: a small, recurring starting impulse in the morning like a short walk, a note round or a digital check-in as a clear signal for the start of work.
Security: digital and personal protective measures
The following also applies on the go: Safety occurs – both in the digital and in the physical sense. When using public WLANs, VPN compounds, strong passwords and two-factor authentication are essential. Particularly sensitive data should be saved on encrypted drives. The following also applies physically: do not leave the laptops and technology unattended, create backup copies in the cloud and carry important documents such as pass, vaccination certificates or work confirmations with them twice. Tip: A travel cancellation or electronic insurance for mobile devices can cushion expensive failures.
Sustainability: travel with responsibility
Workation does not have to contradict sustainability – on the contrary. A longer stay in one place reduces the frequency of travel and thus saves COâ‚‚. The choice of local accommodations, regional products and public transport also reduces ecological footprint. Train driving instead of flies, water bottle instead of disposable cups and a visit to the local restaurant instead of global chains are small decisions with great effect. Companies can also support by rewarding sustainable types of travel or making environmentally friendly options visible.
Work-life balance: setting limits, enjoying freedom
Workation is not a permanent vacation, but also not permanent stress. Precisely because work and leisure are not separate locally, mental demarcation is particularly important. Clear time windows for work and relaxation protect both the performance and the joy of the new place. A fixed end of the day, offline times or conscious time-outs help. The conscious handling of notifications (e.g. through focus modes or rest periods) also promotes a healthy balance. In this way, the workation becomes a real enrichment for job and private life.
Conclusion: Freedom meets focus
Working is much more than just a job with a view, it is a temporary life. Work and inspiration can be effectively combined with good preparation, reliable technology and clear structures. With the right tools, reliable planning and conscious handling of time and energy, a mobile working model creates not only productive, but also fulfilling. And that is exactly the real strength of the workation: it shows that work -independent work does not have to be compromise, but can be a profit for everyone involved.
05.08.2025
