Finish your emails sent from Outlook webmail by inserting a signature containing all your contact information, just like on the desktop email client.
What’s more frustrating than having to manually type in your name and contact information at the end of every slightly formal email you need to send? To save you from having to re-enter all this information with each new e-mail, Outlook web includes, as on the desktop client, an option to create a signature and insert it at the end of each of your missives.
Creating a signature in the web version of Outlook is not very complicated. In addition to displaying your contact information at the end of your messages, you can integrate other elements such as logos to personalize it visually, as well as hypertext links to refer your interlocutors to your social networks, for example. Here’s how to set up a signature in Outlook Web with just a few clicks.
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1. Open Settings
Connect to your Outlook inbox then click on the cogwheel icon displayed at the top right of the window. In the Settings pane that unfolds on the right, click on the View all Outlook settings menu at the bottom of the screen.
2. Enter composition settings
In the settings window that appears, select Mail in the left column, then enter the Compose and reply section.
3. Create your signature
By default, the Compose and Reply section displays an empty box ready for your signature. Fill in all the information you want to include and format it using formatting tools similar to those of Microsoft Word).
You can add an image, insert hypertext links, modify the alignment of information, or even play with the typographical rules (bold, italic, underline) to highlight certain information.
Then give a name to your signature by entering it in the field provided for this purpose, present just above your signature and click on the Save button to save it.
If you wish, you can configure several different signatures for your e-mail address. To do this, click on New signature and create your new signature as you have already done.
4. Configure your default signature
Outlook does not automatically insert your signature into messages, even if you just created one. However, you can set one as the default for all of your messages.
To do this, in the Select default signatures section present under the signature creation module, click on the two drop-down menus For new messages and For replies/forwards, and choose the signature to apply in each case. Then click Save to confirm your changes.
5. Manually insert a signature
If you have chosen not to insert a signature by default, you will have to add it manually at the end of each message that you want to send signed.
To insert a signature at the end of an e-mail you have just composed, click on the options button represented by three small dots, displayed to the far right of the Send and Discard buttons (note, another options button is displayed just above, next to the post layout tools), select Insert Signature and click the signature you want to add to the end of your post.