Make sure that an automatic response is sent to people who contact you during your holidays by activating and configuring the function in your Outlook email.
Leaving the office for a few well-deserved days off can be stressful for some people. In your absence, who will respond to the missives received in your inbox?
To avoid leaving your interlocutors unanswered for an indefinite period of time, and above all to prevent them from contacting you by another means while you are basking in the sun after months of work, it is probably best to make some arrangements.
The web version of Outlook, like the desktop email client, includes an option that allows you to configure and activate an automatic response. Thus, each time someone sends you an e-mail, your reply indicating for example your absence will be automatically sent to him. Your interlocutor will thus know that he will have to take his troubles patiently until your return, and you will be able to give yourself the right to really disconnect without risking being contacted by another channel because you do not answer your e-mails. emails.
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1. Open Settings
In your Outlook online inbox, click the gear button in the top right to access Quick Settings, then click View All Outlook Settings at the bottom of the column.
2. Enable automatic replies
Then go to the Mail section, then to the Automatic replies menu to Activate automatic replies.
3. Set up your automatic replies
Once the Automatic replies are activated, enter the message that will be automatically sent to your interlocutors in response to their e-mail in the box provided for this purpose.
As it stands, with each e-mail that you will receive, your interlocutors will receive your answer automatically. However, you can, if you wish, choose to Send replies only during a given period, by checking the appropriate box.
This option allows you to define the dates and times when your automatic response will activate and deactivate, a rather practical option to avoid having to do it manually.
You can also choose to Block your calendar during this period of absence, to automatically refuse new invitations to events, or to refuse and cancel your meetings during this period.
If you’re using the web version of Outlook with a Business account, you’ll also be able to set whether you want to Send replies outside of your organization, or Send replies only to your contacts.
Finally, don’t forget to click the Save button to save your preferences and the content of your automatic response.