Organize files in Windows

Organize filesAre you always looking for the right file? Then create order in your folders and files with a clear folder structure.

Anyone who saves files on the computer wants to be able to access them again at another time. Then it is nice to find them easily via the Explorer. There are all kinds of folders. For each user there is a folder ‘Documents’ and ‘Pictures’ by default. It is convenient to keep all files here. But not just in a row or together. Create new folders yourself. Think for yourself how many you need and what clear folder names are. Someone who travels a lot may want a main folder ‘Vacations’ with their own subfolder for all trips. Someone who does a lot of volunteer work might want each organization to have its own folder containing subfolders for things like meeting minutes, to-do lists, and schedules.

The starting point is the ‘Documents’ folder. There are two ways to create a new folder.

  • Open the Explorer.
  • Click on the left Documents.
    • Right-click on an empty spot in the right half of the Explorer > New > folder.
    • Click with the left mouse button on an empty spot within the right half of the Explorer. In Windows 10, click the tab Start > New map. In Windows 11, within the menu bar, click New > folder.
  • Type a name for the new folder.
  • Press the Enter key.

The folder has been created. Do you want to create a subfolder within a folder? Double click on that folder and create a new folder as above.

Move files that are not in the right place to the folder where they belong.

  • Open the Explorer.
  • Click once on the file you want to move. Do not open the file.
  • Cut the file:
    • Windows 10: click the tab if necessary Start. Then click in the Ribbon on To cut.
    • Windows 11: in the menu bar, click the icon To cut (scissors).
  • Browse to the folder where you want to save the file.
  • Paste the file:
    • Windows 10: click the tab if necessary Start. Then click in the Ribbon on To stick.
    • Windows 11: in the menu bar, click the icon To stick.

Does a file or folder have an unclear name? Then change the name:

  • Right-click on the file or folder you want to rename.
  • In Windows 10, click Renaming. In Windows 11, click Show more options > Renaming.
  • Delete the text with the Backspace key on the keyboard.
  • Type a name for the file or folder.
  • Press the Enter key.

Only delete empty folders. If there is still a file in it, it will go into the Recycle Bin when you delete it. Delete a folder like this:

  • Open the Explorer.
  • Click on the folder you want to delete.
  • Delete the folder:
    • Windows 10: click the tab if necessary Start. Then click remove.
    • Windows 11: in the menu bar, click the icon remove (garbage can).

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