Signature in Gmail

Signature in Gmail

To close each email with a standard text, set a signature. How does that work in Gmail?


A signature is the end of your email. For example “Greetings, [uw naam]’ or any other message. Gmail automatically puts this at the bottom of every message. Both under new messages and under emails that you forward or reply to.

Set the signature in Gmail like this:

  • Go to gmail.com and log in.
  • Click the ‘Settings’ icon at the top right Gmail Settings .
  • click on View all settings.
  • Scroll down to the ‘Signature’ heading.
  • click on Create new.
  • Give the signature a name, for example ‘Personal’ for emails to friends and acquaintances.
  • click on To make.
  • Click in the empty text field next to “Signature” and type the message you want to appear at the bottom of emails. At the bottom of the text field are formatting options.

    set signature Gmail

  • Under ‘For use with new emails’, click the drop-down menu.
  • Click the signature you want to use under new emails.
  • Also choose a signature under ‘For use when replying/forwarding’.
  • Put a tick in front of Insert signature before the quoted text and remove the preceding line “–“. As a result, the signature appears above the text of the original message when replying or forwarding an email.
  • Scroll to the bottom of the page and click Saving Changes.

In the above way you can set multiple signatures. When composing emails, it is easy to switch between different signatures.

  • click on draw up or click on a message to reply.
  • The message that opens contains only the set signature. Click on the three dots at the bottom.

    Switch signature

  • Move the mouse pointer to Insert signature and click on the signature you want to use.
  • The chosen signature appears at the bottom of the email. If necessary, remove the automatically set signature.

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