If you want to send emails from your Windows PC, you can use one of the many well-known online services such as Gmail or Hotmail. The Windows 10 Mail app lets you manage all your accounts. We explain how to manage your mail accounts and how to send and receive mails via the Mail app. Mailing in Windows 10 is done in no time.
When you first log in to Windows 10 with an online Microsoft account, the account you use to log in is automatically added to the standard mail application. A Microsoft account is an account that you (maybe once) created via Windows, Hotmail, Outlook, MSN or Live. Your data is therefore directly synchronized with the Calendar application of the operating system. So you don’t have to take any extra steps. But what if you have an offline account or just want to use another account?
Mail in Windows 10
We start by opening the mail program. Press Start or on the Windows key on the keyboard. Then type Mail in. The application should now be at the top. Open the app by clicking on it or by selecting it with the Enter key on your keyboard. If this is your first time opening the program and you have not yet added an account, you will be prompted to add an account. If you are logged in to Windows 10 with a Microsoft account, you can get started right away (provided you use the right account).
Adding an account is – depending on the account – done in no time. At the bottom left you will see a gear icon. Press it to access the settings. A few options will then appear on the right. In this case we need the top option: Manage accounts. If you press that, you may already see a Microsoft account. But you always see the option Add Account with a big plus sign in front of it. Press that and select the provider. You can choose from Outlook, Office 365, iCloud, Google and your own account (via POP or IMAP).
If you still want to delete an account, you can do that too. To remove an account from the app, click on the hamburger menu and right-click on the account name in the menu bar. Then choose Remove Account and confirm your choice. The Microsoft account you use to log into Windows cannot be deleted. To do that, you will have to cancel your entire account.
Advanced Configuration
If you use one of the standard options, it is only a matter of logging in, possibly going through two-step verification and giving Windows permission. After logging in, the available data is automatically retrieved and synchronized. But there are also Advanced settings available. That option is at the very bottom of the list, still below Yahoo! and iCloud. It may be that an administrator at your work or school requires you to use the Exchange ActiveSync option, but otherwise you choose (for yourself) Internet e-mail.
If you choose to do so, you should have a lot of data to hand, such as:
- The email address
- Your username
- your password
- The name for the account (your own name, for example)
- The name other people see as a sender
- Email server for incoming mail (you can request this information from your internet service provider or administrator and receive it in the form of, for example, imap.google.com).
- Account type (you have to choose between POP3 and IMAP4, if in doubt contact your service provider)
- Mail server for outgoing mail (this information can also be requested from the administrator or service provider)
So you need a lot of information from third parties. Microsoft gives you a helping hand this page, where you’ll see a small overview of POP, IMAP, and STMP settings.
Things to keep in mind
In addition, there are a few other things to keep in mind. When you have upgraded Windows 10, you will have to add your mail account again. Also always make sure you get the correct password enters: passwords are case sensitive, for example. If you don’t see any recent messages, you may need to review sync options.
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