Word: Create Labels (Word 2013)

Word 2013 is available as part of the Office 2013 package and as part of the Office 365 online package. This article was written using Word 2013 in Office 365. Are you new to Word 2013? Then it is advisable to first read the article ‘Word: the basics’.

• Do you have Word 2016? Then read the article ‘Word: making labels (Word 2016)’.
• Do you have Word 2010? Then read the article ‘Word: making labels (Word 2010)’.
• Do you have Word 2007? Then read the article ‘Word: making labels (Word 2007)’.

To print an address on one label or the entire sheet of labels, do the following:

• Open a blank document in Word.
• Click on the tab Mailing Lists.
• Click in the ‘Create’ group on labels.
• Click in the middle right on the box Label and set there which brand of label sheets you have and what the product number is. In this example, Microsoft’s default labels are there. You can have a different brand of label sheets, then you choose that.

In the “Address” box, do one of the following:

• To create address labels, enter an address.
• If you also want to specify a sender’s address, check the box for Including sender and edit the shipping address if needed.

Then you can print the label:

• In the “Print” box, do one of the following:
• 1. If you want to print a single address label, please check A label . Then type or select the row and column number of the label you want to print. This way you select which label of the label sheet the address will appear on.
  2. If you want to print the same data on every label in the label field, check: Full page with the same label. To change the printer label type or tray, click Options. Select the desired options and click OK.
  3. If your label type (found on the packaging of your labels) is not listed in the ‘Product number’ box, use one of the available labels. You can at Options also on New click to complete custom mailing label sizes.
• To print the labels, load a sheet of labels into the printer and click Print .

Tip: First, make a test print on A4 plain paper. Then you can see if the address ends up in the right place.

If you want to print different addresses on a label sheet, there are several options. This way you can easily create one page with a number of different labels that you type in yourself. This goes like this:

• kIn the Envelopes and Labels dialog box, first click Label and select the correct brand and dimensions.
• then click on New document.
• A new label document opens. You see a blank Word document with the outlines of the labels in dotted lines.
  
• Type the desired information on the labels you want to use. You can also insert pictures for labels or tags.
• Under the ‘File’ tab, click Print to print the labels.
• To save the label page for later editing or printing, in the ‘File’ tab, click Save as.

Things get a little trickier if you want to print multiple pages with different labels. We will not go further into this. To learn more about this, search Word’s Help for ‘Creating labels for a large-scale mailing’.