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Google stores the addresses of all the people you email with through Gmail in Contacts. Decide for yourself whose data is stored in this address book.
Fewer contacts in Gmail
When you first email someone using Gmail, the program automatically adds them to the address book. In Gmail, that address book is called ‘Contacts’. The ‘Contacts’ section is on the site contacts.google.com. Or click within Gmail on the button with the blocks at the top right > Contacts.
Do not save contacts automatically
If you e-mail many people and organizations, it is not very convenient that everyone is immediately put in the contact list. The address book will then quickly be full of people with whom you only have one-time contact. It is more convenient to decide for yourself who will and will not appear in Contacts.
Adjust the settings so that not everyone ends up in your address book:
- Go to www.gmail.com and log in with your account details.
- Click the icon Institutions
. - Click in the menu on Institutions.
- If necessary, click General.
- Scroll down until you see “Create contacts for autocomplete.”
- Select the option I add contacts myself.
- Click at the bottom Saving Changes.
Add a contact manually
No one will now automatically appear in your address book. In order for email addresses to be completed while emailing, they must first be manually added to your Contacts.
- Within Gmail, click the button with the blocks at the top right.
- click on Contacts.
- Press the button Contact.
- Enter the name and email address of the contact person.
- click on Show more to see more fields, for example to enter someone’s birthday.
- click on Save when you are done.
- If you’ve interacted with that person through Gmail before, you’ll see a summary window. Click on the cross at the top right to close this window.
The contact has been added. You will find the details of your contacts under ‘Contacts’. Gmail now autocompletes the email address when you type a name or address in the ‘To’ field while emailing.