How to create email templates in Gmail

Do you find that you often send e-mails with the same purpose? For example, if you give the same answer to frequently asked questions every time? Then you can create email templates in Gmail.

With an e-mail template you can compose a standard e-mail that you can use several times. You don’t have to write an email every time.

Email templates are only available in the browser version of Gmail and not in the mobile apps of the mail service.

First you need to turn on the templates by clicking on the settings icon in your inbox and then on View all settings† Click at the top Advanced and select in the section Templates the option Switch†

compose email

To create a template, first compose an email as you normally would. Once you have completed your email and have optionally added a subject, you can create a template by clicking on the three vertical dots in the message. In the menu that appears, choose Templates†

Then you have the option to create a new template by choosing Save draft as template and then Save as new template† Enter a name and click Save†

Now that you have created a template, you can start using it. Compose a mail, click on the three vertical dots again to go to the submenu Templates to go. below Insert Template choose which one you want to use. And voilà: you have a ready-made e-mail in no time at all. You can edit the mail even further, without affecting the existing template.

Make changes

If you are not completely satisfied, you can make some changes. Load the template and make changes to the message. Go back to the template submenu and choose here Save draft as template† Select one you want to overwrite and click Save†

If you no longer use a certain template, you can delete it. You can also do this in the submenu Templates† There you will find the option Delete Template† Then you can click on one that you want to remove.

Auto answer

You can even answer emails automatically by means of a template. You do this by clicking on the icon with the sliders in the search bar of your inbox to create a filter. For example, enter a sender and choose Create filter† Then put a checkmark Send Template and choose a template. Finished? Confirm with Create filter†

Every time you receive an email from the specified sender, the email will be automatically answered with your default email.