This is how you sort neatly in Word

Word has a sorting tool to sort data in different ways. With a few clicks you can sort dates, names and even entire paragraphs. With this feature, you can save yourself a lot of time and effort. This is how you sort neatly in Word.

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Simple word list

Select the list in the Word document as follows. It doesn’t matter whether the list is simply typed one below the other or whether it is a bulleted list. Click for the first word of the list, press shift and hold it down. Click at the end of the last word and let shift off again. The selected list is now highlighted.

To put the list in alphabetical order, go to the tab Start. There you click on the icon To sort, a button with the combination of the letters AZ and an arrow. If it’s a simple glossary, you’ll drop below To sort the options Paragraphs and Text selected. You click Ascending and then on OK.

With the click of a button you can put a simple list in alphabetical order.

Sort options

Another example: we have a name list that starts with each person’s first name. We want to sort that by last name, of course, not by first name. After clicking the sort button, you must first select the Options to specify how the sort fields are separated. At the assignment Separate fields by select the option Others.

By default, this box contains a hyphen, remove it and type a space. At the bottom check whether Dutch is set as the sort language. click on OK to return to the dialog box Sort text.

Type a space in the box next to Other to indicate that the names are separated by a space.

Different criteria

You have now divided the list into fields. That means Muhammad is in field 1 and Ali in field 2. In the section Sort by can you now have the option Word 2 Selecting. Leave Type calm down Text and of course you decide whether you Ascending or Descending want to sort. Word will now sort the list based on the last names.

Because some surnames have the same second word, add another criterion with the option Then on turn 3. As a third criterion you choose Become 1, in case the surnames are the same. Word now also takes first names into account.

We sorted first by last name and finally by first name.

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