Windows Mail: Set Up Mail Account and Send Email

Open the Windows Mail program to get started.

• click on Start > All programs > Windows Mail.
• The first time you use this program, a so-called Wizard starts. This will help you with the settings. You can use this Wizard or follow the steps below. You can stop the Wizard by clicking Cancel.

You need some information to use Windows Mail for the first time:

• your name
• Your email address
• the name of hThe ‘post office’ for incoming mail: the POP or IMAP server.
• the name of hThe ‘post office’ for mail to be sent: the SMTP server.
• your username
• your password

You have received all this information, except your name, from your internet provider (for example Ziggo, KPN or Xs4all). If you do not have this information, please contact your internet provider.

We are now going to create an account.

• Click on the menu Additional and click Accounts.
• click on Add.
• Click on the next screen Email account.
• Then click Add.

• A new window will appear. Type the name to appear as the sender of email messages you send (probably your name).
• Then click Next one.
• Enter your email address. Then click Next one.
• The next window will ask for the email server names. Enter the requested information. Then click Next one.

• Enter your username and password and click Next one.
• click on Next one and then on Complete.
• You are now ready to send and receive email.

To create a new email, do the following:

• Click on the button in the menu New message.
• The ‘New Message’ window opens.In the “To” box, type the recipient’s email address. If you want to send the message to more than one person, put a comma or semicolon after each address.
• Below the ‘To’ box is a box with the letters CC. That stands for Carbon Copy and means that a copy of the email will be sent to all the people you have listed in this box. All recipients are visible to each other. If you would like to send a copy of your message to someone without the recipient’s knowledge, enter the third person’s address in the ‘BCC’ box. BCC stands for Blind Carbon Copy and is below the box CC. If this box is not visible, click in the menu on Image > All headlines.
• Type the subject of your message in the “Subject” box.
• Type your message.
• When the email is ready, click the button Send.

To see if you have received new mail, klick the map Inbox. You can see if there are new messages (the messages in bold), who the sender of the message is, what the subject is and the date of receipt.

aYou can recognize a reply to your previously sent e-mail by the letters ‘Re:’ before the subject. ‘Re’ stands for reply, the English word for answer. If it says ‘Fw:’ in front of the subject, someone has forwarded the email to you. ‘Fw’ stands for forward, the English word for forward.

By default, Windows Mail checks for new messages every 30 minutes. You can change this setting as follows:

• click on Additional > Options.
• Under ‘Send/receive messages’ fill in the option Check for new messages every 30 minutes, in how often you want the program to check for new messages.

We are now going to answer an email. This goes like this.

• Click on the map Inbox.
• Click on the email you want to reply to.
• Press the button To answer. Was the e-mail addressed to more than one person and if you want everyone to take note of your answer, click on the button Answer all. All e-mail addresses are automatically copied into the box On.

Remark: You can also open the mail first and then click on the button To answer.

• The ‘New Message’ window opens. The recipient’s e-mail address is automatically filled in. in the box Subject you will see ‘Re:’. The full text of the received e-mail is copied into the new message.
• Type your reply to the email.
• Press the button Send.

When you have replied to an e-mail, Windows Mail keeps track of it by marking the message in the Inbox with an arrow pointing to the left.

You can also forward a received e-mail to another person or to several people. You do this as follows:

• Click on the map Inbox.
• Click on the appropriate message so that it is selected.
• Press the button Forward.

Remark: You can also open the message first and then click the button Forward.

• The ‘New Message’ window opens. in the box Subject you will see ‘Fw’. The full text of the received e-mail is copied into the new message.
• Top up On Enter the email address of the recipient(s).
• Type your text and click the button Send.
• When you have forwarded an e-mail, Windows Mail keeps track of it by marking the message in the Inbox with an arrow pointing to the right.