Always up to date with Google Calendar

Always up to date with Google Calendar

Schedule an appointment on the computer and view it on the phone or tablet, or vice versa.

Google Calendar is what the name says: an online calendar. Anyone with a Google account can use it on both a computer and a mobile device. The app is usually not standard on the mobile device. Then download it first on the iPhone/iPad or the Android device.

When using Google Calendar for the first time, you must sign in with a Google account.

  • Open the app.
  • You may get a consent message. Tap on OK.

On the iPad or iPhone, you may need to sign in to Google first:

  • Tap the black arrow to the right of “+ Add a Google Account”
  • In the small window that appears, tap Continue.
  • Enter your (Google) email address in the next window.
  • Tap on Next one.
  • Enter your password.
  • Tap on Next one. You will now see the “Select Google Accounts” page, where your account has been added.

If you have set up two-step verification, after entering the email address, Google will ask you to tap the code on your phone that appears on the iPad or iPhone.

  • Choose the Google account you want to link by tapping the slide behind your Gmail address (iPhone/iPad) or log in with your email address (Android) if this is not done automatically.
  • Tap on To work (iPhone/iPad)
  • You may receive another consent message. Tap on OK.
  • You may get another question about sending messages. Make your choice.

The schedule that now appears can be adjusted:

  • Tap the menu. That’s the icon with the three bars.
  • Tap on Schedule, Day, 3 days (not possible on iPhone/iPad), Week or Month.

The display changes immediately.

Simply put an appointment in the agenda:

  • Tap the plus sign icon.
  • Tap on Appointment. You may need to tap an icon on the iPhone/iPad first Task to tap.
  • Type your appointment under ‘Add title’.
  • Tap the date.
  • A calendar opens. Optionally, swipe left or right to select a different month.
  • Tap the desired day within the month.
  • Tap on OK (Android).
  • Tap the start time to set it (Android).
  • A clock appears. Tap the hour and then the minutes (Android). On iPhone/iPad: Swipe from top to bottom or bottom to top on digital clock numbers to set the correct time.
  • Tap on OK (Android).
  • Set the end time in the same way.
  • Tap on Save if you do not wish to enter anything further. Do you want to enter other information such as the location? Then skip this step and read about the other options below first. Only then tap Save, when you’re all set.

Does the appointment occur more often, for example every week? Report it and the app will keep the appointment coming back.

  • Tap below the date More options (iPhone/iPad).
  • Tap on Not repeated (Android) or Will not be repeated (iPhone/iPad).
  • Choose how often the appointment should come back.
  • Made a mistake? Then click again on the set repetition and choose how often the appointment should return.
  • click on Save (Android) or Finished (iPhone/iPad).

Note where the appointment will take place. Then you don’t have to look it up again later.

  • Tap on Add location.
  • If necessary, first give permission for the use of location services.
  • Enter the location. As soon as you type, suggestions appear from Google Maps.
  • Tap the desired address.

Sometimes it is useful to receive a reminder before an appointment. By default, this notification is set to thirty minutes before the appointment, but you can also receive the reminder earlier or later.

  • Tap the cross behind the bell icon to delete a set notification (iPhone/iPad) or tap the notification (Android).
  • Choose from the different options that appear.

You can give appointments their own color for recognition. For example, give all family appointments a green color. This is only possible on the iPhone/iPad.

  • Tap on Standard color.
  • Choose the color you want.

Optionally, add a note as a reminder. For example, indicate what the appointment is about or with which people you have agreed.

  • Tap on Add description.
  • Type a text.

Forgot to fill in something, such as the location? You can always edit the appointment.

  • If necessary, first tap the correct day in the calendar.
  • Tap the appointment.
  • Tap the pencil icon.
  • Adjust the appointment.
  • Tap on Save (Android) or Finished and then the cross (iPhone/iPad).

The ‘Tasks’ feature is useful for one-off tasks that you can tick off, such as making a phone call or filing tax returns.

  • Tap the plus sign.
  • Tap on Task.
  • Tap on Add title.
  • Type a name for the task. Finish with the ‘Enter’ (iPhone/iPad) or ‘Ger.’ key. or the checkmark (Android).
  • Tap on Add data to add additional information.
  • Enter the text.
  • Tap the date.
  • Pick a day.
  • Optionally tap OK (Android).
  • Tap on Save.

The task appears at the top of the scheduled day in the Calendar app.

  • Tap a task to view it.
  • Tap on Mark as complete when the task is completed.
  • The completed task is now crossed out in the Calendar.

Recurring chores such as putting out the garbage can or watering the plants are easy to schedule via ‘Memories’.

  • Tap the plus sign.
  • Tap on Memory.
  • Type a text.
  • Finish with the ‘Enter’ (iPhone/iPad) or ‘Ger.’ key. or the checkmark (Android).
  • Tap on (Will) not be repeated.
  • Choose how often the reminder should repeat.
  • Tap on Save.

The reminder appears at the top of the scheduled day in the Calendar app.

  • Tap a reminder to view it.
  • Tap on Mark as done when the reminder is complete.
  • The completed reminder is now crossed out in the Calendar.

Goals are special memories or tasks. They are not tied to a time. More exercise can be a goal or learning to play an instrument. When creating a goal, the app asks how much time you want to spend on it. Google Calendar automatically schedules time to work on this goal. No time for a while? A session is automatically rescheduled at a later time.

  • Tap the plus sign.
  • Tap on Target.
  • Scroll through the goals and choose one that suits you. For example ‘Move’.

The next steps depend on the chosen target. In this example we assume To move.

  • Choose an exercise under ‘Which exercise?’. In this example we choose To walk (iPhone/iPad) or To walk (Android).
  • Indicate how often you want to walk. We choose 3 times a week.
  • Indicate how long you want to walk. We choose 30 minutes.
  • Indicate when you prefer to walk. In the morning, afternoon or evening.
  • A summary of the planned goal follows. Optionally tap More options to adjust the settings and then press Finished (iPhone/iPad) or Save (Android).
  • Tap the check mark when you are satisfied.
  • A proposal for the first walking session follows. Tap on is good so or on Change time (iPhone/iPad) or adjust time (Android).

Mark a goal as completed or postpone it?

  • Tap the session.
  • Tap on Completed when you are done with the workout or goal. Or tap Later on to reschedule the session.

Is an appointment, task, reminder or goal canceled? Then remove it from the calendar.

  • If necessary, tap the correct day first.
  • Tap the item to remove.
  • Tap the three dots at the top right.
  • Tap on remove and choose to delete only these or all items from the same series and tap OK (Android).

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