Automatically label and sort emails in Gmail

Automatically label and sort emails in Gmail

Did you know that the average employee receives 50-100 emails a day? If you do not properly sort and label these messages, you will quickly lose the overview. A waste of your time! Sorting mails in Gmail can be automatic, however, as can labeling. You will no longer be distracted by emails that don’t really matter. We explain how it works.

By labeling emails, you can let Gmail automatically sort them so that they end up in the right place in your inbox. This prevents unimportant e-mails from drawing your attention unnecessarily and that you do not overlook important e-mails. For example, you can create a label with which you mark messages that you want to read later, such as newsletters. But how do you create such a label?


Log in to your Gmail account, click on the gear icon at the top right of the screen and then click View all settings† Click on the tab Labels† Scroll down and choose Create new label† Give the label a name. In this menu you can: host label below also indicate whether you want to create a subfolder for your existing labels.

Once you’ve done this, you’ll need to create a filter to automatically label emails. In Gmail settings now go to Filters and blocked addressesscroll down and click Create new filter† For example, you can now add email addresses, topics or words that are important for the label in question.

If you don’t want to miss anything about your favorite games, fill up topic or With the words for instance games and press Create filter† Then you can tell Gmail what to do with emails that contain the word games contain. You can always mark these emails as important or never have them sent to your spam folder.

Please note that filters are not applied to old messages in your spam folder or trash, but only to new mails.

This is how you create a new label.

Bee Apply the label you can add and select an existing label. For example, create a label games and future mails are immediately tagged. That is so clear!

Then click Create filter to round off. This is the first step to keep your inbox organized. In another article we give more tips to clean up your mailbox.

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