Prevent e-mails from being lost and make a backup in the Office Outlook mail program.Keep emails offline
E-mail has become an important means of communication. You may therefore always want to have access to your e-mails. Avoid losing mail in a computer crash or switch to a new computer. So make a backup.
Export emails in Office Outlook 2013 – 2019
In Office Outlook 2013, 2016 or 2019, create a backup as follows:
- Open Office Outlook.
- click on File > To open.
- click on Import/Export.
- The ‘Import and Export’ Wizard opens. Click in this Wizard on Export to file > Next one.
- click on Outlook Data File (.pst) if you want to open the email again in Outlook later. If you want to open the file later with a program other than Office Outlook, choose Comma separated values.
- click on Next one.
- Click on the folder from which you want to export the emails, probably Inbox and click Next one. You can only export one folder at a time. Do you want to back up multiple folders? Then repeat all steps and choose another folder for this step.
- By default, a location is already indicated where the backup will be saved. click on To leaf through to change the save location. For example, opt for a USB stick, so that you can also access the e-mails if the computer crashes. If you regularly back up all files on the computer, you can of course also choose to save the file on the PC.
- Navigate to the correct folder. Enter a file name if necessary and click OK.
- Click on Next one and then on Complete.
- It is possible to protect the Outlook data file with a password. Not necessary? Then click on Cancel. Would you rather? Type the password, click in the field behind ‘Confirm your password’ and type the password again. If you want to access the file later, you will need the password again.
- click on OK.
- In the next window, type your password again and click OK.
Your backup is now saved.
Export emails in Office Outlook 2010
In Office Outlook 2010, create a backup as follows:
- Open Office Outlook.
- click on File.
- click on Options > Advanced.
- Click under ‘Export’ on Export.
- click on Export to a file > Next one.
- click on Outlook Data File (.pst). This creates a file that you can open again later with Outlook. If you want to open the file later with a program other than Office Outlook, choose Comma Separated Values ​​(Windows).
- click on Next one.
- Click on the folder from which you want to export the emails, probably Inbox and click Next one. Note that you can only export one folder at a time. Do you want to back up multiple folders? Then repeat all steps and choose another folder for this step.
- By default, a location is already indicated where the backup will be saved. click on To leaf through to change the save location. For example, opt for a USB stick, so that you can also access the e-mails if the computer crashes. If you regularly back up all files on the computer, you can of course also choose to save the file on the PC.
- Navigate to the correct folder. Enter a file name if necessary and click OK.
- click on Complete.
- You protect an Outlook data file with a password. Type the password, click in the field behind ‘Confirm your password’ and type the password again. click on OK.
- In the next window, type your password again and click OK.
Your backup is now saved.