Tagging for Windows makes finding files easier

After a while, your PC will fill up with files. Photos, videos, Word documents, you name it. You keep an overview of the chaos with a clear folder structure, but still: finding specific files is not always easy. Tagging for Windows helps with this by labeling your ‘files’ in a handy way.

Download Tagging for Windows (abbreviated as TfW) and install the tool. It will be ready for use a little later, but chances are that you will quickly run into the message that you need a registration key. You can pick it up via tagging.connectpaste.com/key.

After your registration you will receive a confirmation email and after you click here Confirm you will receive an email with the code. Copy the received code and paste it into the window Key required.

Create tag groups

To quickly tag a file or folder, you must first create tags and assign them to a tag group. That can be done in different ways. This is how you find the shortcut Search and Tag on your Desktop. This will open a program window for managing your tags.

Right click on Tags in the left panel and choose New Tag group. Right click on this New Tag Group, choose Renaming and give this group a name. You can now create even more groups in the same way.

Right-click on such a group, choose New Tag and enter a tag name. Repeat this for other tags you want to put in this group. You can also use tags from the context menu Delete, Cut, Copy and To stick. Bottom left, at Find Tag, you will find a search box where you can quickly search for tags. You can then close the program window.

More useful tips for Windows 10? Do the Windows 10 Administration course!

Tag with the scout

Now open the Explorer. TfW has the rubric in the navigation pane Tags added, in which you recognize the same tag groups and tags. You can also create and further manage tags and tag groups from this context menu. In this section you will also find Smart View to: more about that later. Time now to link the first tags.

Select one or more files or folders, right click on your selection and choose Tag with, More tags (or use the keyboard shortcut Ctrl + M). A dialog box will now appear with your tag hierarchy again. Navigate to the desired tag, select it and confirm with Apply.

The icon of your selected items will now be given a green label and when you select such an item, a new section will appear in the Explorer with the name of the tag (s) applied and the group name of those tags.

If you made a mistake, you only have to right-click such a tag in this window and Untag to select. By the way, note that this context menu also includes the item Add to smart view finds. However, keep in mind that tagging does not work (properly) with network folders. It is therefore best to stick to local items.

Quick menu

By now you may have noticed that recently used tags are automatically added to the menu when you are in the context menu of a file Tag with select. Handy, because that way you save a few mouse clicks.

You can also add tags to this list yourself: click in the program window Search and tag or in the navigation pane of the Explorer with right on a tag and select Add to ‘Tag with’ (or press Ctrl + Q).

For those wondering what happens to tagged files or folders that you move or copy to another place: because the program keeps track of all tags in a local database, they go along nicely with the move.

Tagging through the program window

You can also tag a file selection through the Search and Tag program window. Click here Leaves to add the desired location (s). Bee Search text now enter one or more keywords that the intended files should contain. Through File, Settings you decide which file extensions you want to include.

Now click on the button Search: TfW collects the found documents in the middle pane. Select the desired files (by clicking them with the Ctrl or Shift key held down) and select the tag in the left panel that you want to link to that file selection, after which you click the leftmost blue arrow button. With the two right arrows you can detach files from the selected tag.

Working with filters

Of course, tagging folders and files makes little sense if you can’t use those tags in search and filter commands. We start with the rubric Tags in the Explorer navigation pane. As soon as you click on a tag here, you will only see the files (including path) to which you have linked that tag in the middle pane of the Explorer.

You can also use the function Smart View use. It offers the option to search for files based on combined tags. click on Add to smart viewto set tags as filters, or open Smart View from the navigation pane and drag the desired tags to the bottom center area.

Via selection buttons you determine how Smart View should handle your added tags: the tag does not matter (white rectangle), the tag is required (plus button) or the tag is excluded (minus button).

After all, at the top you can read which filters you have set exactly. Via the buttons at the bottom you can access (the filters of) a Smart View Save but also again Reset (read: delete). Or you click on the magnifying glass icon to see the file results of your smart view.


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